CHAPTER I – NAME, LOCATION, & ORGANIZATIONAL STRUCTURE

Article 1. Name. International Energy Policy Program Alumni Association (“IEPPAA”), and collectively the “Association”.

Article 2. Offices. The principal office of the Association shall be located at the Room 307 at Technology Management, Economics and Policy Program (TEMEP), Building 37, Seoul National University, Gwanak-ro, Gwanak-gu, Seoul 151-742, Republic of Korea, Telephone (+82) 2-880-9140, Fax (+82) 2-880-8389, email ieppaa@snu.ac.kr, website http://itpp.snu.ac.kr/front/index.snu.

Article 3. Organizational Structure. The Association is a part of the International Energy Policy Program (IEPP), and the governance structure—the General Assembly (Chapter IV), the Executive Committee (Chapter V), and other committees (Chapter VII)—officially reside within the IEPP. Activities of the IEPPAA are supported by IEPP and its sponsors.

CHAPTER II – PURPOSES

Article 4. Purposes. The objects of this Association shall be to promote networking between alumni members, to exchange experiences and knowledge sharing related to the global energy industry, to foster international cooperation between South Korea in and the respective countries of the alumni members, and contribute to enhancing the excellence of the International Energy Policy Program.

Article 5. Restriction on Activities. All activities of the Association shall be conducted exclusively for the purposes of the Association and of the International Energy Policy Program.

Article 6. Non-profit Organization. The Association is a non-profit organization, which is committed with the laws, regulations, and duties prevailing on the Republic of Korea.

CHAPTER III – MEMBERSHIP

Article 7. General Members. All recipients of a master or doctoral degree awarded by the International Energy Policy Program, at Technology Management, Economics and Policy Program, at Seoul National University. Full-time students currently enrolled in a graduated degree program at the International Energy Policy Program. The faculty members of the International Energy Policy Program during the term of their appointment. The students who completed at least two full years of studies and were under the supervision of a member of the International Energy Policy Program faculty. Finally, the individuals who matriculated in a graduated degree at the International Energy Policy Program for at least one full year and left in good standing shall be members of this Association (“Members”).

Article 8. Honorary Members. Honorary Members of the Association may be elected by the Executive Committee.

Article 9. Dues. There shall be no dues in connection with membership in the Association.

Article 10. Annual Registration of IEPPAA members. New alumni members will be sworn at the annual IEPPAA meeting, upon approval of the Executive Committee Officers.

CHAPTER IV – THE GENERAL ASSEMBLY

Article 11. General Powers. The Association shall have powers to the full extent allowed by law. All powers, activities, and affairs of the Association shall be exercised and managed by the General Assembly of the Association through the Executive Committee.

Article 12. Composition. All members of the Association are members of the General Assembly. The General Assembly is represented by the Executive Committee, with rights and duties as further described herein.

Article 13. Executive Committee. The Executive Committee shall be composed by six individuals, members of the Association, which were elected through a public election for a period of one-year term. It is determined in accordance with the provisions of Chapter V. In addition, there shall be two members in representation of the International Energy Policy Program: the Director of the Program, and one faculty professor designated by the Director.

Article 14. Specific Powers. The Executive Committee shall have the power to act on behalf of the full General Assembly on all matters, without limitation, excluding the following powers which remain reserved for the full Council:
a. Bylaws Amendments. These Bylaws may be amended by a majority decision of the General Assembly members and through any mean (annual general meetings or consults accomplished via any mean of communications).
b. Election of Officers. The officers of the Executive Committee of the IEPPAA shall be elected by a majority vote of those present at the annual general meeting. The General Assembly will appoint six candidates for filling the positions of officers required in accordance with the provisions of Chapter V. Reelection of officers is allowed.

Article 15. Meetings. The meetings of the General Assembly of the IEPPAA may be in-person, with no quorum requirement. Notice of meetings shall be given in any manner as the President or Executive Committee shall direct. The meetings of the General Assembly will take the form of Annual Meetings. The full General Assembly will meet at least once annually, and the date of its celebration will be at the discretion of the Executive Committee. The meetings may serve as an instrument to foster knowledge actualization for alumni members.

Article 16. Terms of Office. All officers of the Executive Committee will be held to the following term limits:

a. President, Vice-President, Secretary, Director of Welfare and Finance, Director of Communications, and Director of Social Relations. All the officers shall serve one-year term, without prejudice for the reelection term (as defined in Chapter V, Article 18).

b. Removal from Office. The Executive Committee, by a majority vote, shall have full authority to remove officers from the Executive Committee for proven shortcomings.

c. Freedom of Resignation. The Executive Committee officers are free to present their voluntary resignation to the Executive Committee through a formal mean of communication, within five days of the anticipated day of resignation.

CHAPTER V – THE EXECUTIVE COMMITTEE

Article 17. Officers. The Officers of the Executive Committee, all of whom shall be members of the General Assembly, shall be a President, Vice-President, Secretary, Director of Welfare and Finance, Director of Communications, and Director of Social Relations. The maximum number of officers of the Association, excluding the representatives from the International Energy Policy Program, shall be six (6).

Article 18. Election of Officers. The Officers shall be elected annually by the General Assembly and shall take office immediately. The next day after the elections, the former Officers will proceed to transfer the records and facilities belonging to the IEPPAA, with the objective that the new elected Officers of the Executive Committee can start to work in their activities. Reelection of officers is allowed and they can serve for a same period of time, but can serve for only two consecutive terms.

Article 19. Nominating Officers for the Executive Committee. The delegable power and duty for nominating candidates for election to Officer shall be vested in an Electoral Committee, which shall consist of four individuals. The Electoral Committee will be composed for the outgoing President and the three representatives of the International Energy Policy Program current students. The Nominating Committee shall define and execute a transparent process for the nomination of candidates, drawing upon the recommendations of the General Assembly, all Members of the Association, and the International Energy Policy Program.

Article 20. Officer Vacancies. The Executive Committee shall have power to fill for the unexpired term any vacancy occurring among its own membership. The appointment of individuals will be at entirely discretion of the Executive Committee and shall not take more than ten days for filling the vacancy.

a. In the case that the President position becomes vacant there will be and automatic promotion, in order of hierarchy. The promotion will stars with the ascension of the Vice-President, who will fill the President’s vacancy; then, the Secretary will fill of Vice-President’s position; and the promotions will finish with the raising of the Director of Welfare and Finance to the Secretary’s position.

b. The vacant of Director of Welfare and Finance will be filled through the nomination of two potential candidates, which are required to be members of the IEPPAA and have the necessary competencies to fill the post. The nominee will be selected at discretion of the Executive Committee Officers.

c. In the case that other Officer positions of the Executive Committee become vacant, these will be filled by the nomination of two potential candidates for the corresponding post, which are required to be members of the IEPPAA and have the necessary competencies to fill the vacancy. The nominee will be selected at discretion of the Executive Committee Officers.

CHAPTER VI – IEPPAA REGIONAL POOLS

Article 21. Formation of IEPPAA Regional Pools. Only alumni of the International Energy Policy Program may form an IEPPAA Regional Pool, which shall be named at the beginning IEPPAA and followed by the description of the geographical territory embraced. Initial formation of a new IEPPAA Regional Pool will require advance approval by a majority of the General Assembly, a majority of the Executive Committee, or by the President, the Vice-President and the Secretary.

Article 22. Leaders of the IEPPAA Regional Pools. Two regional leaders will be appointed by alumni members from a specific geographical zone. The regional leader will be selected at discretion of the Executive Committee.

Article 23. Responsibilities of the IEPPAA Regional Pool Leader. He/She is in charge of identifying areas of mutual cooperation between his/her regional geographical zone and South Korea, regarding energy issues. In addition, he/she is responsible of planning, coordinating and accomplishing activities with alumni members of a specific country from his/her regional geographical zone. The Alumni of respective countries shall serve as contact person(s) in facilitating the venue, while the needed costs will be covered by IEPP program as part of the activities that facilitates international cooperation. The Alumni of respective countries shall facilitate linkage between IEPP and relevant institutions reparably academic or research affiliated ones.

CHAPTER VII – COMMITTEES AND SUB-COMMITTEES

Article 24. Specific Committees Established by These Bylaws. Only two committees shall be specifically established under this bylaws: the Executive Committee (as defined in Chapter V, Article 17), and the Electoral Committee (as defined in Chapter V, Article 19).

Article 25. General Power to Create Sub-Committees. The Executive Committee shall have the power to create and mandate sub-committees at any time and for any purpose. Similarly, the Executive Committee shall have the power to dissolve such sub-committees at any time.

CHAPTER VIII – FINANCING

Article 26. Financing of the IEPPAA. The IEPPAA is an independent organization and has the financial support from the International Energy Policy Program and its sponsors.

Article 27. Budget. The Executive Committee has to develop an annual plan, which will contains the objectives and activities that its administration intends to accomplish during its year of service. The annual plan must be in accordance with the IEPPAA mandate and it has to contain the estimation (budget) of the expenses which are required to do in order to develop the planned activities and accomplish the objective proposed.

a. The Executive Committee will inform at the Director of the International Energy Policy Program about the financing needs in order to secure the needed funds.

b. The Office of the International Energy Policy Program will be in charge of supporting the requirements made by the Executive Committee in order to accomplish the objectives and activities settled in its annual plan.

CHAPTER IX – RECORDS OF THE IEPPAA

Article 28. Development of Records of the IEPPAA. The Executive Committee will be in charge to develop registration records and serves as archivist. The Secretary will be in charge of recording and distributing the agenda and an activity report/presentation to the Alumni Association. The Secretary will develop records from the activities of the Association and from the Executive Committee. The reports should express an order code, which considers the same date of the activity.

CHAPTER X – DEVELOPMENT OF THE IEPPAA NETWORK

Article 29. Development of the IEPPAA Network. The Executive Committee will be in charge of the development of a professional network through physical and electronic channels. Also, be the liaison of alumni members as well as authorities of the International Energy Policy Program.

CHAPTER XI – RESPONSABILITIES OF THE OFFICERS

Article 30. Responsibilities of the President of the IEPPAA. He/She will be in charge of calling for meetings of the General Assembly and of the Executive Committee. He/She is responsible for leading the Executive Committee in developing and implementing an annual plan in accordance with the IEPPAA mandate. He/She has to assign responsibilities for individual duties or events and follow-up on progress. In addition, he/she has to ensure that the bylaws are followed. Finally, serves as chief ambassador of the International Energy Policy Program Alumni Association.

Article 31. Responsibilities of the Vice-President of the IEPPAA. He/She is in charge to develop the annual plan of the IEPPAA. He/She has to support the President’s leadership and direction to Alumni Committee as well as the entire Association. In addition, he/she has to support IEPPAA events and programs throughout the year. Finally, supervision of the activities developed by the IEPPAA Regional Pools.

Article 32. Responsibilities of the Secretary of the IEPPAA. He/She is in charge to develop schedules and calls for meetings in accordance with the President’s instructions. He/She is in responsible for requesting agenda items and distributes final agenda in advance for the Executive Committee members. In addition, he/she is in charge of developing registration records regarding his/her duties, and serves as archivist of the Association activities. Finally, accomplish the preparation of activity reports/presentations to the IEPPAA during the annual meeting.

Article 33. Responsibilities of the Director of Welfare and Finance of the IEPPAA. He/She will be in charge of the financial management and treasury activities, development of reports periodically and when requested with respect to the financing and spending activities of the association, and development of registration records regarding his/her duties.

Article 34. Responsibilities of the Director of Communications of the IEPPAA. He/She is in charge of developing a professional network through physical and electronic channels. He/She is the responsible to be the liaison of contacts and communication between the Executive Committee and the alumni members as well as authorities of the International Energy Policy Program. In addition, he/she is in charge of developing articles, secure its publication and develop registration records regarding his/her duties. Finally, accomplish the management of social media and photography as well as monitoring IEPPAA websites’ maintenance.

Article 35. Responsibilities of the Director of Social Relations of the IEPPAA. He/She is in charge of organizing events with an educational component, including speakers and alumni panels. He/She is responsible for the development of events that allow alumni to enlarge their professional network between alumni and Programs and Institutions from Korea. In addition, he/she is in charge of planning social events between alumni members and Korean Programs and Institutions regarding energy issues in order to foster international cooperation activities. Finally, is responsible for planning and coordinating trips for social events of the Alumni Association in the countries of the alumni members in order to promote the IEPPAA as well as the International Energy Policy Program.

CHAPTER XII – AMENDMENTS

Article 36. Amendments to These Bylaws. These Bylaws may be amended by a majority vote of those present at any general meeting of the General Assembly, where it was notified for all members present and it was proposed and approved for its amendment.

CHAPTER XIII – TRANSITORY ACTIVITIES

Article 37. Approval of the Draft of these Bylaws by the Executive Committee. The Executive Committee has celebrated a meeting on Thursday, 21 March, 2013 in which was approved the DRAFT of these bylaws. The corresponding records were settled in the Minute number two-dash-two thousand thirteen (2-2013).

Article 38. Procedure for the Approval of the Draft of these Bylaws by the Association members. The Executive Committee through the Secretary has delivered for all IEPPAA members, through email, the draft of these bylaws, which were previously approved Thursday, 21 March, 2013. The corresponding records were settled in the Minute number two-dash-two thousand thirteen (2-2013). It was requested that comments and suggestions had as a deadline Sunday, 31 March, 2013, 18:00 hours; otherwise was assumed that the draft has been accepted by the members of the Association. The corresponding records of the emails sent and received were saved by the Secretary.

Article 39. Procedure for the Approval of the Draft of these Bylaws by the Director of the International Energy Policy Program. The Executive Committee through the Secretary has delivered for the Director of the International Energy Policy Program, a hard copy of the draft of these bylaws, which were previously approved on Thursday, 21 March, 2013. The corresponding records were settled in the Minute number two-dash-two thousand thirteen (2-2013).

Article 40. Approval of the Bylaws by the IEPPAA Executive Committee. The Executive Committee has celebrated a meeting on Thursday, 18 April, 2013, in which were included all the comments and suggestions proposed by the IEPPAA members as well as the Director of the International Energy Policy Program, regarding the DRAFT of the bylaws that they analyzed, which were previously approved by the Executive Committee on Thursday, 21 March, 2013. The corresponding records, of the final DRAFT, were settled in the Minute number tree-dash-two thousand thirteen (3-2013).